Privacy

Next Gen Giveaways Ltd - Privacy Policy

1. Introduction

1.1 At Next Gen Giveaways Ltd (“Next Gen”) or “us” or “we” or “our”, we respect the privacy rights of our online visitors and recognise the importance of protecting the information we collect about you. Our Privacy Policy is designed to help you understand how we collect, hold, use and disclose personally identifiable information.

1.2 This Policy (together with our website Terms and Conditions, and any other documents referred to in it) sets out the basis on which we, Next Gen Giveaways Ltd, with company number 1666730 and a registered address 42-44 Leppings Lane, Sheffield, England, S6 1ST, will process any personal data we collect from you, or which you provide to us, in the course of using our website (“Site”) https://nextgengiveaways.co.uk/.

1.3 For the purpose of the Data Protection Act 2018 (“DPA'18”), Data Use and Access Act (“DUAA”) and all other associated UK data protection laws, we are the data controller and can be contacted at info@nextgengiveaways.co.uk.

2. Your Information

2.1 The personal data of our Site users (“Users”) is collected and processed under the General Data Protection Regulation (“GDPR”), DPA'18 and DUAA.

2.2 This personal data is processed under the lawful basis of legitimate business interest in order to provide our products and services to our Users.

3. Information that may be collected about you

3.1 The following personal data may be collected from you as a User of our Site when you create an account:

1. Your full name;
2. Your email address;
3. Your phone number; and
4. Your date of birth.

3.2 During the course of using our Site other data, including personal data may be collected from you as a User, this may include:

1. How you found out about Next Gen;
2. Any referring or exit pages taking you to or from our Site;
3. Your web and browser type;
4. Your device type, for example IOS or Android;
5. Your time zone and location;
6. Date and time stamps;
7. Any browser plug-ins; and
8. Your operating system.

4. How your personal data may be used

4.1 The personal data we collect about you during the course of you using our Site may be used in a number of ways including, but not limited to, the following:

1. To provide you with tickets and entrance to the prize draw;
2. To contact a User in relation to their entry;
3. To ensure that content from this Site is presented in the most optimised and effective manner for you and for your device;
4. To diagnose or fix technology problems;
5. To control unauthorised use or abuse of the Site and our products and services, or otherwise detect, investigate or prevent activities that may violate Next Gen's policies or be illegal;
6. To carry out obligations arising from any interaction or agreement entered into between you and Next Gen;
7. To allow you to participate in interactive features of this service, when you choose to do so;
8. To notify you about changes to Next Gen's services;
9. To deliver support and respond to your queries;
10. To administer this Site including data analysis, testing, traffic monitoring, research, statistical and survey purposes; and
11. To gather general statistical information which may then be provided to third parties. In such case any information provided to third parties will not allow you as a data subject to be personally identified.

4.2 Please note that if you click on, or follow, any links from this site to external websites, this privacy policy will no longer apply. Please check the privacy policies of any external websites or applications before submitting any personal data, as Next Gen cannot accept any responsibility or liability in relation to them.

5. Where your personal data may be stored

5.1 All information you provide to us will be stored on our secure servers, with the appropriate technical safeguards and measures in place.

5.2 In order to provide services to you, Next Gen may transfer your personally identifiable information to third parties and service providers, some of which may process and/or store your personally identifiable information outside of the European Economic Area (“EEA”). However, in such instance all reasonable steps will be taken to ensure that your personal data is treated securely and in accordance with this Privacy Policy (where possible). Any data transfers that take place outside of the EEA will be covered by appropriate safeguards, for example Standard Contractual Clauses (“SCC's”), International Data Transfer Agreements (“IDTAs”) or an Adequacy Decision granted by the European Data Protection Board.

6. How your personal data may be disclosed

6.1 We may utilise a variety of third-parties to provide our services to our Users. For a breakdown of these third-parties, please contact us directly at info@nextgengiveaways.co.uk and we will provide additional information upon to you.

6.2 We take your privacy seriously, and will take all reasonable steps to protect your personal data, but please beware that any data which you send to our Site is sent at your own risk.

6.3 We hold personally identifiable information in a combination of hard copy and electronic files for the period necessary to support the Site, comply with our legal obligations, resolve disputes, or otherwise fulfil the purposes outlined in this Privacy Policy. We may use third party information system providers who may store or have access to your personal information.

6.4 We may also retain backup information on our servers as long as necessary to comply with applicable law or our internal security policies. We do not always remove or delete all of your information from such backup servers for a number of reasons including due to technical and systems constraints, contractual or legal requirements.

6.5 We operate a data retention period of 7 years from the date of our last interaction with a User. 7 years after the date of our last interaction with a User, all data provided by the User will be reviewed and securely deleted/destroyed.

6.6 We ask you not to send us, and you not to disclose, any special category of personally identifiable information (such as information related to racial or ethnic origin, religion or other beliefs, health, criminal background or trade union membership) on or through our Site or otherwise.

6.7 No method of transmission over the internet, method of electronic storage or other security methods are one hundred percent secure. Therefore, while we strive to use commercially acceptable means such as firewalls, password protected databases with limited physical and electronic access, and encryption to protect your personally identifiable information against unauthorised use, disclosure or modification, we cannot guarantee its absolute security.

7. Processing the personal data of those below the age of 13

7.1 This Site is not intended for use by anyone under the age of 13 and therefore Next Gen does not knowingly collect or solicit personally identifiable information from anyone under the age of 13. If you are under the age of 13, you may not attempt to send any information about yourself to us, including your name, telephone number or email address.

7.2 In the event that we confirm that we have collected personally identifiable information from someone under the age of 13 without verification of parental consent, we will delete/destroy that information promptly.

7.3 If you are a parent or legal guardian of a child under the age of 13 and believe that we might have any information from or about such child, please contact us at the email or mailing address provided at the end of this Privacy Policy.

8. Data subject rights

8.1 At any point while we are in possession of or processing your personal data, you, as the data subject, may have the following rights. You may exercise these rights at any time by contacting us at info@nextgengiveaways.co.uk:

1. Right of access - you have the right to request access to the personal data that we hold about you. In accordance with Article 15 of GDPR, a response to such a request will include confirmation as to whether we are processing your personal data, basic information regarding how your personal data is processed and a copy of any personal data processed.
2. Right of rectification - you have the right to correct personal data that we hold about you that is inaccurate or incomplete.
3. Right to be forgotten - in certain circumstances you can ask for the personal data we hold about you to be erased from our records.
4. Right to restriction of processing - where certain conditions apply, you may have a right to restrict the processing.
5. Right of portability - you may have the right to have the data we hold about you transferred to another organisation if the processing is based on consent or contract, and the processing is being carried out by automated means.

9. Enforcement

9.1 Next Gen regularly reviews its compliance with relevant data protection law and regulations, and this Privacy Policy.

9.2 Where necessary, we cooperate with the appropriate regulatory authorities, including local data protection authorities (for example the Information Commissioner's Office (“ICO”)), to resolve any complaints regarding the collection, processing and disclosure of personally identifiable information that cannot be resolved between Next Gen and the individual.

10. Notices and provisions

10.1 If you have a concern about your privacy or you would like to know more about how your personally identifiable information is collected or processed, please contact us at info@nextgengiveaways.co.uk. We ask that when you contact us with a complaint, please include your contact information and clearly describe your complaint.

10.2 All requests and complaints will be responded to within a reasonable time and, where applicable, we will let you know the next steps in resolving your complaint or responding to your request. If you are not satisfied with our response to such request or complaint, you may also contact the ICO to lodge a complaint. For more information on this, please see 11.2 (below).

10.3 We reserve the right to change our Privacy Policy at any time. These changes will take immediate effect unless you are notified otherwise.

10.4 We recommend that you refer to this Privacy Policy on an ongoing basis so that you understand our current practice at the time of using our service. Unless stated otherwise in a separate agreement, this Privacy Policy applies to all information we hold about you.

11. Contact Information

11.1 If you have any questions or want to get in contact with us regarding this Privacy Policy, please feel free to email us at info@nextgengiveaways.co.uk.

11.2 As noted above in section 10.2, should you not be satisfied with the process, conduct or response to a request you may have made you have the right to complaint to the ICO. The contact information for the ICO can be found here (https://ico.org.uk/make-a-complaint/).

Cookies

Cookies are small files stored on your device when you visit websites. We use cookies to enhance your browsing experience and monitor the performance of our website. You have the choice to accept or reject different types of cookies depending on your preferences.

Types of Cookies We Use:

• Session Cookie (OctoberCMS Session Cookie): We use a session cookie called october_session to maintain your session while you browse our website. This cookie is temporary and is deleted once you close your browser. It does not store personal information and is used only for maintaining a consistent browsing experience during your session.
• Analytics Data (Google Analytics): We use Google Analytics to understand how visitors interact with our website. By default, Google Analytics Consent Mode is active, allowing us to collect some basic, non-identifying analytics data without using cookies. This means that even if you reject cookies, we still gather aggregated data about website performance. However, if you accept cookies, we will store cookies that provide more detailed insights into user interactions, helping us further improve our site.

Your Choices

When you first visit our website, no cookies will be stored. You will see a cookie banner asking whether you wish to accept or reject cookies.

• If you accept cookies, the analytics cookies (such as those from Google Analytics) will be enabled, providing a more customised and accessible experience.
• If you reject cookies, Google Analytics will still collect basic data without storing cookies, but no detailed analytics will be available. The october_session cookie will still be used to ensure proper website functionality during your session.

You can change your preferences at any time by clearing your cookies or by adjusting your browser settings. For more detailed information on cookies, please visit AboutCookies.org.